Bulk Submission Information

If you would like to submit your bulk events, first start off by downloading our bulk upload template (not ready yet! Check back later!). Below, you will find an explanation of all the fields in the file, as well as guidelines for submission. Once you have your file ready, you may email it to our Director of Games.

Things to keep in mind

  • This process is for submitting 10 or more events at once. If you have less than this, you can use our normal event submission process.
  • Do not change the format of the template
  • Do not change the file type of the template
  • All fields are required unless specified below

Explanation of fields

date : The date that the event should take place on. Valid dates for consideration in our convention catalog are posted on our website Oct. 16th - Oct. 19th. The format should be mm/dd/yyyy.

time : The time you wish the event to take place. Valid event start times are on the hours (8 AM, 9 AM, 12 PM, etc.)

duration : How long your event should run, in number of hours.

email : The Gamehole Con Website email address of the user account who will be GM'ing the event. If any of the emails are not found in our system, the bulk file won’t process.

eventName : The name of the event. Try to keep it brief and descriptive.

eventType : The event type. Valid values are (please use the number corresponding to the applicable option below) :

  • 1 - Boardgame
  • 2 - Card Game
  • 3 - Miniatures
  • 4 - Role Playing Game
  • 5 - Other Event
  • 6 - Seminar


age level : The relevant age levels of the event. Valid values are (please use the number corresponding to the applicable option below) :
  • 1 - Kids Only (6-12)
  • 2 - All Ages (6+)
  • 3 - Teens and Up (13+)
  • 4 - Adult Players Only (18+)
  • 5 - Adults Only (21+, Alcohol may be involved)
Note: see the Mature tag below for special circumstances involving sensitive content.

experience required : The experience level required for the game. Valid values are (please use the number corresponding to the applicable option below) :
  • 1 - Younger Players Welcome
  • 2 - Newcomers Welcome
  • 3 - Some Gaming Experience
  • 4 - Some Experience with Specific Game
  • 5 - Regular Play of Specific Game
  • 6 - High Degree of Experience


ruleset The rule set used for this game (e.g. 'Dungeons and Dragons, 1st ed.')

group name : If you are affiliated with a particular group, list that group here. Otherwise, not required.

max players : Maximum number of players the game can accommodate.

min players : Minimum number of players the game needs in order to run. Not required.

notes : Information that we organizers may need about your event. This information is not displayed to the public and is for Gamehole Con purposes only. Not required.

description : Description of the game. Try to keep it as brief as possible. Do not add in extra carriage returns. Please do not describe the rules or gameplay in detail. You can add a URL link for that (such as a link to the game on Boardgamegeek).

Mature Content: Does this game rise beyond just Adults 18+? Is there content (language, sensitive topics, excessively graphic descriptions) that would cause players to be offended, or the tables around you? This tag will get your event put in the Mature Content space.