Thank you for your interest in Gamehole Con. By choosing to submit/run/organize an event at GameHole Con (GHC), you:
All event space is reserved for organized events. Any unauthorized event will be removed at GHC's discretion. If space is available, please contact GHC staff if you would like to use it for your event. If there are problems or questions, do not attempt to fix it yourself. Please contact GHC staff.
You are responsible for the security of all items you bring to your game. If any special care is necessary, please contact GHC staff to make arrangements. GHC assumes no liability for lost or stolen items.
If there is a reason that your game can not be run, contact GHC staff immediately so the game can be cancelled.
As stated above, when you agree to run any event at Gamehole Con for our attendees you are doing so with the express understanding that you are running said event in a way to provide a fun and entertaining experience for our attendees. This does not include providing "shocking" or "horrifying" experiences in a game.
When submitting a game, please make sure to engage the appropriate age range selection for your expected players. Adult themed games are appropriate for adults. If you do plan on running a game that contains adult themes, it is incumbent upon each and every GM to provide a full explanation of the adult situations contained in your game in the body of the game's event description. There simply cannot be any room for surprises when it comes to subjects that might be offensive or objectionable to our attendees.
To be absolutely clear on this subject, themes, scenarios, or encounters based on graphic violence and/or sexual content is never appropriate for a gaming event at Gamehole Con. This includes descriptions of rape, extreme violence, or extreme cruelty. Please let common sense be your guide in this. Some matters that might be acceptable in a home game involving consenting adults are not acceptable at a gaming convention. Violations of these edicts are violations of our Attendee and Code of Conduct polices and can result in immediate expulsion without refund as well as a permanent ban from any and all future Gamehole Con events, shows, or activities.
You should arrive at your table at least 5 minutes prior to start time to greet your players. If your designated table is in use, contact GHC staff. Do not attempt to move your game to another table/location as this may affect other games.
All players must have a valid game ticket, virtual e-ticket or physical. If there is open space, a player without a ticket may be sent to the games desk to purchase one or use the online ticket system. The games desk is located in the main lobby of the facility. Attendees with a badge will be able to purchase tickets for events using their favorite mobile device and sit down at the table with a virtual e-Ticket to show the GM.
Check that all players are wearing valid badges during all games. You need to be wearing a valid badge as well. If players or GMs are found to not be wearing valid badges, they will be warned and if necessary, removed or the game may be canceled.
Games should run as they were represented in the initial submission. No changes can be made without GHC approval. This includes start/end time, location and content. If any changes are necessary, contact GHC staff.
If you are at a table where a Chessex Mat has been provided, only use the provided black marker on the mat. DO NOT use any other pen or marker of any kind as they will stain or permanently mark the mat. We would like to continue to provide nice things to our GM's. Please do your part.
If there are any problems with disruptive players or security issues, contact the nearest GHC staff member.
Clean up your space. The area should be left as you found it. If you see areas of concern (trash, broken chairs/tables, spills), please contact GHC staff.
If you were at a table were a Chessex Mat was provided, please make sure to wipe clean the mat so that the next GM does not have to clean up after you. A little bit of water on the provided towels should be more than enough to fully clean the mat.
Please ensure that the table number and holder that was present on your table at the beginning of your game is present and clearly visible at the end of your game.
Approximately 30 minutes after the conclusion of selected slot sessions, a random drawing of one or more prizes will occur. The winners will be posted on a board at the games desk and the prizes will be held there until claimed. All raffle rewards must be claimed at the convention. There will be no shipping. Any unclaimed rewards will be used in next year's drawing.
Our prize table will feature some of the awesome loot we have pouring in from publishers to support our con.
GM badge refunds will be issued at the conclusion of the convention. There is no need to bring collected tickets to the games desk when the game is complete. You are eligible for GM rewards regardless of whether or not your tickets are returned to the games desk at the conclusion of your game. Random drawings of prizes for GMs will occur throughout the convention. Winners will be posted in the main lobby and must redeem prizes by the end of the convention.
Our GMs will have a place of their own to relax, get some refreshments and prepare their games. The GM, Special Guest & Exhibitor Lounge will be reserved for those who run slotted games at Gamehole Con. There will be snacks and beverages available and our GMs will be able to rub elbows with our Special Guests and Exhibitors who will be using this lounge as well.
Our GM Lounge is sponsored by our good friends at ACD Games.
If you have any questions, please contact GM Coordinator, Eric Engbloom at firstname.lastname@example.org. You may also contact Convention Director, Alex Kammer at email@example.com
Have a great Gamehole Con!